MINUTES OF THE IHCA HOMEOWNER’S MEETING
August 16, 2006
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SUMMARY
A special meeting of the homeowner’s association was held at the community center to for a community planning meeting. It was called to order at 7:35 PM by the President. Attending:
BUSINESS The meeting was held to discuss community issues and strategic planning for the 5- and 10-year frame. This was not a formal meeting to decide action, hence no business was conducted. DISCUSSIONS Sophia Phillips provided a summary of the new shed installation and the just-completed water drainage work. It was noted money should be budgeted to maintain a barrier to keep the mulch from clogging the new drains. A sign is needed to control access to the pool and playground area. There have been cases of youths swimming and vandalizing the pool equipment. Suggestions included using lock boxes to record key access, light timers, and making the pool gates tamper-proof. County inspectors have noted the fence needs to be improved. The playground lights have been found to be turned off late at night due to switching the circuit off, and the timers being off-sync. Motion detectors were suggested for the eaves spot lights. In general discussion about the pool, it was unanimously agreed that the pool is being run very well and the Pool Committee members should be commended for their dedication and diligence. As part of the Board’s fiduciary responsibility, the Board Treasurer will oversee committee funds in accordance with association by-laws and county regulations. Sandy Avery has suggested putting day-to-day running of the pool directly under the Pool Committee instead of hiring a contractor. This will be discussed at an upcoming Board meeting with the Pool Committee. Sandy advised that the Pool Committee comprises:
Maintenance plans include redoing the white liner every 8 – 10 years, and planning to replace the kiddy pool (perhaps with a Tiki bar or other pavilion, fill it in, or replace it). Interest was expressed in extending the pool season beyond Labor Day, if only for weekends. A regulation-length pool would probably require a complete replacement for the pool and its pumps/filters. The current pool is also believe to be located near an underground stream. Therefore, it is unlikely that enlargement of the pool is feasible. The tennis courts will require a maintenance check to see what crack repair and resurfacing is needed. There is a general maintenance line item in the community budget, but not specifically for the tennis courts. Christi Lilly and Andrea George have agreed to gather estimates for court repair. It was noted that the Community Center is now eight years old and regular maintenance should now be included in the budget to cover likely expenses (the water heater was replaced this year): heat pumps, roof, lighting, BGE rate increases, septic, etc. The state highway commission was contacted regarding safe entry and
exit from the community. They advised residents “use caution”.
Traffic control in the community was discussed including the need for speed bumps. The last traffic count did not yield numbers high enough to rate more control, although the net/gross tally does not make sense. Gray Barton will request a speed indicator sign, followed by a patrol car. Tom George offered to distribute a flyer to solicit oral histories from the residents why things are the way they are in Indian Hills (the pool, log cabin, traffic, development, … ). The Board will assemble a handbook defining how the community works and capture the history. Carpeting the community center to reduce the room noise was discussed. Frank Hurd, who works for the Carpeting Institute, will be asked to suggest products and prices for the 1500 sq ft. (150 sq yds). Baffling the ceiling allegedly will not help. Tom George will have his carpet installer take a look and offer suggestions. A suggestion was made to consider making the Community Center more accessible: e.g. with foosball, open during pool hours, supervision, kitchen access, etc. Sophia Phillips offered to put together a newsletter. Glen Eden residents request their entry sign be refurbished. Bill Anselm will get an estimate from a cleaning service for a fixed add-on to the Community Center rental fee to include clean-up. The next Board meeting will be September 25. ADJOURN The meeting adjourned at 8:50 PM. Respectfully Submitted,
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